Payroll & HR Assistant

  • Job Reference: 00001663-1
  • Date Posted: 4 August 2022
  • Recruiter: Homeless Action Resource Project
  • Location: Southend-on-Sea, Essex
  • Salary: £22,461 to £24,798
  • Role: Office Support jobs
  • Job type: Permanent
  • Work hours: Full Time

Job Description

Do you believe everyone should have a place to call home and the chance to lead a fulfilling life?

​As a charitable registered provider of short-term social housing operating in Southend-on-Sea, we believe everyone should have a home of their own. At times individuals may require support from HARP and other agencies to maintain a tenancy and avoid a return to homelessness.

We currently manage around 236 bed spaces in our emergency and short-term accommodation, employing over 100 full and part time staff, who are supported by a number of volunteers. 

To be considered for this role you will need experience of: 

  • To manage the payroll process for approx. 100 staff, liaising as appropriate with external bureau and ensuring that all relevant information regarding starters and leavers, changes in pay rates, overtime and sessional hours are communicated promptly to the payroll provider.

  • Liaise with external payroll experts for complex HR issues 

  • Attend disciplinary hearings as needed 

  • Attend staff panel meetings and assist Director of Finance and HR at the meetings 

  • To ensure that formal job offer letters, contracts and job specifications are produced/signed. 

  • coordinate DBS checks, obtain proof of right to work in the UK and references; set up new employee details on internal HR system (Iris HR), arrange photo ID card, complete new employee details form for payroll. 

  • Renew DBS check on existing employees, volunteers and Trustees as necessary.

  •  Coordinate annual staff increases and communications  Maintaining staff information as required on IRIS database

  • To liaise with external pension advisors and death is service scheme providers.

  •  To perform staff exit interviews and circulate the outcome to the Chief Executive and to the responsible member of the Executive Team.

  • To carry out market reviews from time to time of salary levels, ensuring HARP remains competitive in its remuneration policy with local employers against whom the Charity has to compete for its staffing. 

  • Update the staff organisation charts for leavers, starters and reorganisations 

  • To be responsible for the drafting, communication and regular review of human resources policies and procedures, including the Staff Handbook.

  •  Coordinate equipment with leavers and starters in conjunction with IT department.

  • This job description does not provide an exhaustive list of duties and the post holder may be required to carry out other incidental duties within the scope, spirit and purpose of the job, or other reasonable duties as requested by their line manager​

For full details, please download the job description above. ​If you would like to discuss this opportunity, the everyday tasks or any other aspects of the role please contact Lauren Collin on 01702 615000 (option 3).​

HARP will provide you with support and training to carry out your role effectively, and to develop your career. Our benefits package includes 25 days’ annual leave plus Bank Holidays with an extra days leave after 5 year’s service (all pro rata for part time employees).  HARP participate in an auto enrolment pension scheme through The People’s Pension.  Where eligible, you and HARP will each be required to make a contribution to the pension scheme.  Employees will also become members of the non-contributory HARP Death In Service scheme.  Full details of the schemes can be given on request.

If you are interested, in this position the job description and person specification detailing the Technical and Professional ‘Know How’ required and an application form can be found via HARPs website.

​Closing Date: Friday 2nd September 2022 (Midday)
Short listing Day: Monday 5th September 2022
Interview Day: Tuesday 13th September 2022