Grants Manager

  • Job Reference: 00003093-1
  • Date Posted: 31 May 2024
  • Recruiter: St Martin-in-the-Fields Charity
  • Location: London
  • Remote Working: Some remote working possible
  • Salary: £43,000
  • Role: Project Manager/Officer jobs
  • Job type: Permanent
  • Work hours: Full Time

Job Description

Job title: Grants Manager 

Responsible to: Senior Grants Manager

Line Management: None currently

Contract type: Permanent Full time

Hours: 35 per week

Location: Central London. We offer flexible and hybrid working but office-based work will be essential on a regular basis.

Salary: £43,000 per annum 

Benefits: includes 25 days holiday (plus bank and public holidays) with length of service increments, contributory pension scheme, flexible working options, enhanced staff wellbeing package.

Main purpose of role: To manage the day-to-day running of our grant programmes to organisations and support the practical implementation of any new grant programmes from application process through to due diligence and record maintenance.  

Main duties and responsibilities:  

Grant management 

  • Acting as the first point of contact for grants to organisations.
  • Managing a portfolio of organisational grants that deliver our theory of change outcomes.
  • Providing full grant management of our organisational grants, including: preparing grant deeds, keeping track of payments and reporting requirements, distilling learning, to grant renewal considerations.
  • Ensuring grant agreements are adhered to and that funded organisations have the relevant support in place to maximise the potential of their funded programmes of work.
  • Organising and conducting regular meetings with funded organisations to learn alongside organisations and see the work in action, ensuring the learning is fed back to programmes colleagues.
  • Ensuring our grant programmes meet full UK GDPR compliance and that data is handled correctly and the effective use of our grant management system.
  • Implementing grant making processes that reflect best practice and encourage learning through our grant making.
  • Keep up-to-date with changes and developments in the external environment and work with colleagues to reflect this in strategy and practice.
  • Working with wider programmes colleagues to ensure that learning is applied to our work with frontline workers.
  • Providing expertise on the work of our funded organisations and acting as a point of contact for the wider staff team.

Grant programme development 

  • Undertaking scoping and research for new grant programmes, and developing practical knowledge about new programme areas as required.
  • Providing project management support for new grant programmes alongside the Senior Grants Manager.
  • Taking a lead on the negotiation of new grant agreements.
  • Managing the day-to-day processes required by any new grant programme from concept through to advertising the fund, assessing grant applications, due diligence, writing recommendation papers to trustees, to awarding funding and gathering and sharing learning.

Other activities  

  • Building relationships and partnerships with other funders to learn and share learning and best practice on grant delivery.
  • Working with the Impact team to develop our monitoring and evaluation capabilities with funded organisations.
  • Working with the Partnerships and Participation Manager and Policy and Best Practice Manager to ensure that our grant making processes are informed by the key stakeholders they seek to interact with (for example, frontline workers and people experiencing homelessness).
  • Working with our fundraising and communication team to ensure we are communicating effectively with supporters about our work.

This is not an exhaustive description of the job. Aspects will change over time and the job holder is expected to contribute to its development and progression. 

Person Specification 

Experience 

  • Grant management.
  • Monitoring and evaluation.
  • Liaising with a range of stakeholders.
  • Knowledge and understanding of the range of situations facing people experiencing homelessness.

Skills and abilities  

Essential:

  • Experience of grant making and monitoring evaluation processes. 
  • Can demonstrate an interest in, or experience of, listening to and being informed by people with lived experience.
  • Experience of managing multiple projects with competing priorities.
  • Experience of managing and prioritising a heavy workload with minimal supervisions and exercising good judgement in the process.
  • Can demonstrate an organised, adaptable, and efficient approach to work and an understanding of the importance of attention to detail.
  • Can demonstrate strong analytical skills to be able to interpret information and data.
  • Track record of liaising with and building relationships with a range of stakeholders at different levels. 
  • Experience of using grant management systems.
  • Experience of maintaining confidentiality in line with current GDPR legislation and company policy and procedures.
  • Can demonstrate a high level of written and verbal communications skills.
  • Proficiency in MS Office 365 and grant management systems as well as a solid understanding of IT systems and troubleshooting techniques.
  • Ability to work effectively within a small team, approaching change with enthusiasm and a pragmatic approach.
  • Can demonstrate effective interpersonal skills.
  • Self-motivated and self-starter who can evidence taking initiative.
  • Commitment to personal and professional development and growth, proactively identifying ways to develop further.

Desirable:

  • Understanding of homelessness and related issues. 
  • Track record of developing new grant programmes. 

Key attributes: 

  • A willingness to be flexible in response to the reasonable needs of the Charity and in taking on appropriate new responsibilities.
  • A willingness to develop structure and process for a small Charity which is rapidly growing.
  • A ‘can do’ attitude that enjoys leading and working as part of a supportive small team.
  • A willingness to undertake UK wide travel.

How to apply 

If you would like to join the St Martin-in-the-Fields Charity team as Grants Manager, please provide the following via our online jobs board:

  • A current comprehensive CV (no longer than two A4 pages) outlining your key achievements in previous and current roles with details of two referees (who will not be contacted without your prior consent)
  • A covering statement (no longer than two A4 pages) supporting how you believe your skills and experience match the requirements of the job description and role specification

Further information about the Charity and our activities can be found at our website - St-Martin-in-the-Fields | UK homeless charity (smitfc.org)

If you have any questions about the role or the recruitment process, please contact Nikki Wimborne, Senior Grants Manager at nikki.wimborne@stmartinscharity.org.uk

Closing date:  Sunday 30 June 2024, 23:59pm.  

Interviews will be held in person at St Martin-in-the-Fields in the week beginning 15 July 2024.